CCBA Spring 2021 Virtual Conference

CCBA SPRING Virtual Conf. Exhibitor FAQ

Thank you for participating in the CCBA’s Virtual Spring Conference, April 19-20, 2021! We appreciate your support & continued involvement in this industry. As you get acquainted with the Boomset conference platform and how you can leverage your brand and market to the craft beer industry, please feel free to reach out to CCBA at any time with questions. We are here to help!  We expect to have over 450 brewery owners and staff attend the conference over the two days.

You can click on the links below to jump directly to each section:

Topics:

Frequently Asked Questions Section:


EXHIBITING HOURS 

During the two-day virtual conference attendees will be able to log-in and network with exhibitors anytime via direct message chat or by clicking on the “connect” button on your company’s profile page. Additionally, we have allocated a few hours each day where there’s no seminars scheduled along with 30 min. breaks between seminars so there are more opportunities for attendees to virtually network with exhibitors. You can view the conference schedule here.

CCBA’s Spring 2021 Virtual conference hours:

  • Monday, April 19: 9:00 a.m.- 4:30 p.m. (PST)
    • 10:00 a.m.- 10:45 a.m.: Exhibitor “meet & greet” with attendees
  • Tuesday, April 20: 9:00 a.m.-3:45 p.m. (PST)
STAFFING RECOMMENDATION

Attendees will be able to direct message your company profile anytime during the two days so you would likely want staff to check in on the platform and continue those conversations. Your company will likely NOT need to have staff online the entire business day, we have also allocated a few hours over the conference days where there aren’t any educational sessions going on, so attendees may be more likely to connect with your company during those times. We are planning a “virtual meet & greet” the first day from 10am-10:45am so that would be a time we recommend exhibitors be online. Please see the schedule here

Another aspect of this platform is your company will get an admin portal where you can view leads and export those to a spreadsheet. Any attendee that connects with your company on your exhibitor page, their information will be uploaded to your admin portal under “leads”.

Then as far as the virtual booth set-up timeframe goes, you will get access to the platform on Monday, March 1 and the deadline to add content to your virtual booth/profile page is April 12. It typically takes around 15-20 min. to set up your profile page as its mostly adding images/descriptions/videos if you like, etc.


IMPORTANT DATES 
  • Monday, March 1: Your company will receive an email to access the virtual platform and set up your virtual booth.
  • Friday, March 5: Deadline to submit your company’s exhibitor presentation details (ONLY FOR UPGRADED PACKAGE)
  • Friday, April 2nd: Deadline to reserve an exhibitor booth
  • Monday, April 12: Deadline to set up your virtual exhibitor booth
  • April 19-20,2021: CCBA Virtual Spring Conference!

EXHIBITOR STAFF REGISTRATION

For this year’s conference, we are pleased to offer exhibitors free registration for you and your team.

Exhibitor Booth- Base Package- receives up to 2 free registrations
Exhibitor Booth Upgraded Package- receives up to 4 free registrations

Please email laurie@californiacraftbeer.com the attendee names + emails by April 12, 2021.

Once your team is registered CCBA staff will add them to your exhibitor profile page, they will show up under the “Staff” tab.


VIRTUAL PLATFORM LOGISTICS

ONLINE ACCESS OPENS March 1, 2021:
CCBA will be using the Boomset virtual conference platform. You will receive an email to login to the platform on Monday, March 1 This link will allow you access to the admin portal where you will set up your own company’s account which will be where you can upload materials for your virtual booth and where you will access your lead retrievals/attendee information.

SETTING UP YOUR COMPANY PROFILE & VIRTUAL BOOTH
Your company is responsible for uploading your information for your virtual booth. This includes company description, photos, logos, documents, and even video if you like!

Follow the step-by-step guide to setting up your company’s virtual booth. Setting up your virtual booth


CCBA EXHIBITOR WALK THROUGH OF THE EVENT PLATFORM 

Please view the past exhibitor walkthrough presentation materials below. CCBA will be setting up another exhibitor walkthrough Zoom meeting on March 9, 2021.

Topic: CCBA Virtual Spring Conference: Exhibitor Walk Through

Time: Mar 9, 2021 10:30 AM Pacific Time (US and Canada)

Join Zoom Meeting

https://zoom.us/j/98139671642?pwd=ZnJNYUxPL1lsbUJDRmMzWmRSbHovQT09

Meeting ID: 981 3967 1642

Passcode: 457066


 HOSTING AN EXHIBITOR  PRESENTATION- UPGRADED PACKAGE ONLY

As part of the Exhibitor Booth UPGRADED PACKAGE- your company gets to host a presentation with  your own speakers + content. This presentation will be listed on the MAIN session schedule page of the platform.

DEADLINE TO SUBMIT PRESENTATION DETAILS: Friday, March 5

Presentation Details:

Time frame: CCBA has 3 times frames over the two days when exhibitors will host their presentation. See the schedule here for those 3 timeframes. CCBA will work with you on what timeframe works best for your schedule and the overall content planning for the conference schedule.

Presentation recommended duration: 45 mins
Content: Exhibitors will provide their own speakers and content.

Submission Process: Please complete this Presentation Form HERE.  CCBA staff will then add this information into the virtual platform and this will then place the session details onto the MAIN SESSION SCHEUDLE PAGE

If you have additional questions about the presentation, please contact laurie@californiacraftbeer.com


Frequently Asked Questions:

How do I log-in to the Boomset account to set up our virtual exhibiting booth?

The main contact email you provided to CCBA should have received an email to log-in and set up your account on Monday, March 1. Please contact laurie@californiacraftbeer.com to confirm this email address. Once you have the Boomset email you will follow “click here to begin” link to create your admin account. Once your account is created you will be able to log in to the admin portal which is where you will be able to set up your virtual booth and access your leads.

Follow this step-by-step instructions on setting up your account and your booth: Setting up your virtual booth


What information do we need to provide on our Exhibitor profile page?

Your company is responsible for customizing your exhibitor profile page that will be visible to all attendees. Below are the items you are able to upload. To set up the exhibitor page you must log-in to your admin portal on your Boomset account. Follow this step-by-step instructions on setting up your account and your booth:

  • Company Logo
  • Cover Image/Video
  • Company Slogan
  • “About” Tab- add a company description
  • “Photos” Tab- ability to upload photos
  • “Videos” tab- ability to upload videos
  • “Resources” tab- ability to add documents that attendees can download

View the example “CCBA” Exhibitor profile page here:


How many company staff can I register for the conference and what is the cost?

For this year’s conference, we are pleased to offer exhibitors free registration for you and your team.

Exhibitor Booths- Base Package- receives up to 2 free registrations
Exhibitor Booths- Upgraded Package- receives up to 4 free registrations

 

Once your team is registered through the link above. CCBA staff will add them to your exhibitor profile page, they will show up under the “Staff” tab.


Where do I find my company’s leads?

Your leads will show up in the admin portal of your Boomset account. The leads tab will show a list of the attendees who have connected with your virtual booth. Though you will also be able to see this list on the virtual event while the event is live, this page gives you the option to export the leads (upper right-hand corner) to receive a spreadsheet of those who have connected as well as any information the event organizer has chosen to provide. See below where the leads are on our CCBA test exhibitor account:


How do I chat with attendees who have “connected” with us in our “Virtual Booth”?

Once your exhibitor booth is set up and you have been added as Booth Staff by the event organizer, you will be able to see leads come in who have connected to your booth during the live event: (Example screenshot below)

As they come in and hit “Connect”, you will see any notes they left and be prompted to reach out to them in the community (“Start Conversation”, or “Go to Conversation” as in the above example if the chat has already been initiated). If another booth staff member has reached out to the lead, the prompt will read “In Progress” and will only be clickable by the booth staff member who initially reached out.

You may also monitor the Leads section in your admin portal to obtain additional attendee details and export spreadsheets of all of your leads.


Who do I contact for troubleshooting if I have questions about the virtual platform during the event?

Please contact info@californiacraftbeer.com during the conference or call (916) 228-4260 for any technical issues!

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